Wabash, IN Human Resources Coordinator

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  • Department

    Human Resources Office

  • Reports to

    Vice President of Human Resources

  • Employment Status

    Part-time/Seasonal/Non-exempt

Job Summary

To portray a friendly, professional image in responding to all inquiries and handling HR-related discussions with external constituents and with employees. Provides significant administrative support to the entire HR department and assures all staff personnel records and annual background checks are maintained in a proper manner and that all hiring processes are effective and maintained. Also assist the Vice President of Human Resources in Human Resource projects as needed and requested. Must demonstrate sensitivity to our service population’s cultural and socioeconomic characteristics and needs.

Qualifications

A Christian with strong convictions who is also in agreement with White’s mission statement, Statement of Faith, and Code of Conduct. This person must be 21 years of age, holding a high school diploma or equivalent. Three to five years of administrative experience is desirable with preference given to prior HR experience. This person must be a team worker and honest, committed to the mission and values of White’s, and able to work well with people both within and external to the agency. Must have excellent organizational skills, communication, and interpersonal skills, general secretarial, and computer skills (Windows, word processing, and general computer skills). Must have the ability to keep information confidential.

Basic Responsibilities

New hire process/experience

•Ensure proper systems are in place and functioning effectively; ensure compliance with appropriate legal standards and ensure support is provided as needed to hiring managers.

• Write offer letters and obtain Vice President of Human Resource’s signature, then compile all offer materials using branded and up-to-date forms and documents according to a pre-determined schedule that allows for optimal planning and project management.

• Maintain communication with new hires in process until they begin their employment and communication with hiring managers and leadership as necessary to keep everyone informed of the process and activities.

• Complete Background Checks for new employees; serve as the agency’s subject matter expert on these processes as they pertain to staff.

• Register prospective and current employees for FBI Fingerprint Checks as required contractually.

• Run DCS/ CPS checks for each county the employee has lived in for the last five years before employment begins.

• Run local law enforcement or court checks as directed contractually and per DCS license for each county the employee has lived in for the last five years before employment begins.

• Run sex offender and OIG checks before employment begins.

• Schedule and critically review pre-employment drug screens; discuss concerning results with Vice President of Human Resources.

• Set new employees up for pre-employment physical and TB tests.

New Employee Orientation/Benefits Administration

• Conduct New Employee Orientation and help the employee complete benefit enrollments.

• Enter new enrollments in health insurance, dental insurance, flexible spending, life insurance, retirement program, etc.

• Send copies to appropriate offices.

• Open, complete, and file the employee personnel file.

• Enter employee into database, HR Report.

• Assist with open enrollment (help employees fill out forms, enter changes in computer, send paperwork to appropriate people or companies, and file new forms).

• Obtain, thorough understanding and knowledge of all benefit plans, and maintain cooperative relationships with vendors in order to optimize resources when answers or added support are needed.

• Using thorough knowledge of plans, answer employee questions related to benefits and assist with problem solving as needed.

• Make employee I.D. badges and work with Support Services to obtain proper keys.

• Author and distribute new staff announcements on a regular basis as agreed upon with Vice President of Human Resources.

Changes of Status

• Review forms and information to identify missing or inaccurate information and obtain VP of HR’s signature on all status changes.

• Enter changes of employee’s status, pay, title, location, etc. into database

• File hardcopy in file.

• Ensure accurate data for personnel records

• Make sure that the insurance options reflect any changes of status.

Maintain Personnel Files

• Create and maintain a personnel filing system that ensures files are complete and orderly and ensure that all confidential and other relevant material is filed weekly and kept secured and out of sight of others until put away.

• Ensure annual TB tests are completed and that they do not expire; coordinate annual TB tests for Wabash campus.

• Ensure Annual Coaching Reviews are completed timely; lead the follow up process with Supervisors as directed by Vice President of Human Resources.

• Ensure that auto insurance is kept up to date for all employees.

• Get verification of receipt when policies change.

• Run all recurrent monthly and annual background and other health checks as needed.

• Ensure an up-to-date photo ID is on file at all times.

Reporting/Workman’s Compensation/Leave of Absence

• Provide reports internally as requested by Vice President of Human Resources and externally to ensure compliance with all state and federal reporting requirements; post all communications internally across locations as required by the state.

• Receive and review the first report of injury; ensure all information is complete and accurate and submit for processing and follow up care with health care providers.

• Ensure all workman’s compensation, FMLA, and STD paperwork is managed in a confidential and organized manner; maintain tracking spreadsheets and monitor leave of absences / returns to work using critical thinking skills in order to alert Vice President of Human Resources to situations that need to be addressed and trends that need to be considered.

• Compile information and submit to Vice President of Human Resources related to departmental reporting responsibilities such as monthly board reports, audit reports, and monthly senior staff meetings.

Miscellaneous

• Seek opportunities for continuous improvements relative to HRISs and other HR processes and functions.

• Help with miscellaneous projects (supervisor training, health risk assessments, staff meetings).

• Assist with various committees such as recognition, Christmas banquets, wellness committee, etc. which includes taking minutes for the Safety Meeting and the PQI meeting.

• Fax, make copies, etc. as requested.

• Attend monthly meetings outside of White’s (SHRM local chapter meetings) to build networking relationships

• Maintain HR Share Point page including policies, procedures, and announcements.

• Refer inquiries to the Employment Verification line.

• Serve as the department’s back-up for ADP and timecard management, filling in for the Payroll Coordinator and understanding the system proficiently.

• Other duties as assigned.

Skills, Supervision, Knowledge and Ability

  • This position requires extremely close attention to detail and to be able to set priorities and organize a diverse and rapidly changing workload.

  • Must be flexible and able to multi-task; must be dependable and a team player.

  • Must have good computer, secretarial, writing, and proofreading skills.

  • Must be personable and able to work well with people both inside and outside the agency.

  • Must have the ability to keep information confidential and view sensitive information objectively.

  • Must be able to maintain professional boundaries and confidentiality.

  • Must be committed to the Mission, Core Values, and Vision of White’s Residential and Family Services.

Physical Demands of the Position

Must be able to tolerate computer work and filing.

Must be able to sit for long periods of time.

Must be able to go up and down stairs.

Working Conditions

Normal work days will be Monday through Friday from 8:00 to 4:30 with 30 minutes for lunch; special events and projects may require variable work hours, weekend work, and overtime from time to time.

Must attend work regularly and be on time.

Begin
process

Cover Letter

Resume*

Statement of Faith*

I acknowledge that I’ve read and agree to
the Statement of Faith for White's.

Code of Conduct*

I acknowledge that I’ve read and agree to
the Code of Conduct for White's.

 

statement of
Faith

Hello prospective employee! White’s Residential and Family Services exists to offer hope and transformation through Christ to children and families. As members of a Christian organization, each employee must recognize that living a life in accordance with the standards presented in the Statement of Faith found below is necessary as it serves to unify us as a Community of Believers set out on the same path. Therefore, all individuals who are interested in applying to work at White’s must first agree with and abide by White’s Statement of Faith

The Statement of Faith is as Follows…

Remaining true to our Quaker heritage and Josiah White’s vision, White’s Residential and Family Services’ primary reason for existence is to offer hope and transformation to children and families through Christ. As such, we have firm beliefs about the Christian faith and how we must act in accordance with our beliefs.

This statement of faith does not exhaust the extent of our beliefs. The Bible itself, as the inspired and infallible Word of God that speaks with final authority concerning truth, morality, and the proper conduct of mankind, is the sole and final source of all that we believe. White’s Residential & Family Services’ board of directors serves as White’s highest, human interpretive authority on the Bible’s meaning and application for the purposes of our agency’s faith and beliefs, practice, policy and discipline at work.

We believe the Bible to be the inspired, the only infallible, authoritative Word of God (II Timothy 3:15).

We believe that there is one God, eternally existent in three persons: Father, Son and Holy Spirit (John 10:30).

We believe in the deity of our Lord Jesus Christ (John 10:33), in His virgin birth (Luke 1:35), in His sinless life (Hebrews 4:15), in His miracles (John 2:11), in His atoning death through His shed blood (Ephesians 1:7), in His bodily resurrection (John 11:25), in His ascension to the right hand of the Father (Mark 16:19), and in His personal return in power and glory (Revelation 19:11).

We believe that for the salvation of lost and sinful man, regeneration by the Holy Spirit is absolutely essential (John 3:16-19).

We believe in the present ministry of the Holy Spirit by whose indwelling the Christ-follower is enabled to live a Godly life (Romans 8:13-14).

We believe in the resurrection of both the saved and the lost, that they that are saved unto the resurrection of life and they that are lost unto the resurrection of damnation (John 5:28-29).

We believe in the spiritual unity of believers in our Lord Jesus (Galatians 3:26-28).

We believe that children are a heritage from God and a blessing from His hand. We are therefore accountable to Him for raising, shaping and preparing them for a life of service to His Kingdom and to humanity. We believe that all human life is sacred and created by God in His image. Human life is of inestimable worth in all its dimensions, including pre-born babies, the aged, the physically or mentally challenged, and every other stage or condition from conception through natural death. We are therefore called to defend, protect, and value all human life (Ps 139).

We believe that God wonderfully and immutably creates each person as male or female, and that these two distinct, complementary genders together reflect the image and nature of God (Genesis 1:27, Genesis 2:24).

We believe that God created marriage to be exclusively the union of one man and one woman, and that intimate sexual activity is to occur exclusively within that union. We believe that the term “marriage” has only one meaning: the uniting of one man and one woman in a single, exclusive union, as delineated in Scripture (Genesis 2:18-25).

As Christians living out our faith, it is unsurprising that our beliefs influence our behavior, attitudes and lifestyle choices. As Christian professionals, we will not compromise our commitment to our professional code of ethics while providing superior care to our clients who possess differing values or beliefs.

I affirm that I am a Christian, I have read and agree with White’s Residential and Family Services’ Statement of Faith, and I agree to make lifestyle choices that are consistent with White’s Residential and Family Services’ Statement of Faith. I understand that my employment at White’s is contingent upon me living a lifestyle that is consistent with this Statement of Faith.

white’s residential & family services
Employee Code of Conduct

As a distinctly Christian ministry, for over 165 years our mission has been to enrich the lives of children and families through emotional healing, personal development and spiritual growth. We are best able to achieve this through Christian staff who constantly strive to demonstrate the love of Christ through their actions, words and overall lifestyle.

It then follows that all employees who serve as members of White’s community agree to uphold certain foundational standards through their behaviors, attitudes and lifestyle choices at work and in their personal lives. Living in accordance with these standards shall serve to unify us as a “community of believers.” As a member of White’s “community,” we believe employees should strive to live in harmony with the following foundational standards as evidence of their life committed to growth in Christ and sound judgment based on Christian principles:

We believe as followers of Jesus Christ, we are responsible for our faith journey and strive to pursue a life of service to Jesus Christ in our personal life and while at work. We believe the investment in our spiritual life is critical and we strive to make time regularly for prayer and communion with God. Opportunities for Christian fellowship, worship, learning, and celebration while at work are opportunities not to be overlooked, but to be sought out as ways in which we can demonstrate our commitment to growing in our faith as part of the White’s Community.

We believe every human life is of inestimable worth and significance in all its dimensions. Therefore, we must seek ways to act out of love and respect for each other, encouraging and building up one another, not causing one another to stumble. We believe that to achieve this, employees must practice a lifestyle that demonstrates purity to those around them (Romans 13-14 & I Corinthians 10:31-11:1).

We believe that every person must be afforded compassion, love, kindness, respect,and dignity (Mark 12:28-31; Luke 6:31). Hateful and harassing behavior or attitudes directed toward anyindividual are to be repudiated and are not in accord with Scripture.

We believe there is great power in the spoken word and therefore all lying, profanity, gossip, obscenity, and other negative uses of language diminishes our work with the children, families and our coworkers.

We believe employees must demonstrate a teachable spirit, an ability to share love for others, a willingness to live contentedly under authority, and a commitment to follow the Matthew 18 principal when an issue arises with fellow employees or management.

We believe in the power of our example and that our minds and bodies should be used in God-honoring ways, living our lives as Christian role models and conducting ourselves in a way that will not raise questions regarding our Christian testimonies. Because our example is powerful and because most of our service population is impacted by some form of substance abuse, we especially recognize the dangers and negative implications of drug, alcohol and tobacco abuse among staff. Therefore, we seek to minimize or refrain from the use of alcohol and tobacco and we agree to completely abstain from the illicit or non-medical use of drugs, narcotics and other harmful substances. When an employee is representing White’s or is in the course of representing White’s business, he or she is expected to refrain from the use of alcohol and tobacco.

We believe our life serves as a Christian Witness to the children and families we serve and our commitment to expressing Christian values is critical even when making entertainment and recreational choices outside of work. Therefore, we actively avoid forms of leisure, entertainment and recreation that are incompatible with holy living and seek activities that are consistent with our pursuit of Christ- like living.

We believe that God wonderfully and immutably creates each person as male or female. These two distinct, complementary genders together reflect the image and nature of God (Genesis 1:26-27). We believe that the term “marriage” has only one meaning: the uniting of one man and one woman in a single, exclusive union, as delineated in Scripture (Genesis 2:18-25). We believe that God intends sexual intimacy to occur only between a man and a woman who are married to each other (1Corinthians 6:18; 7:2-5; Hebrew 13:4).

We further believe that God has commanded that no intimate sexual activity be engaged in outside of a marriage between a man and a woman. We believe that any form of sexual immorality (including adultery, fornication, homosexual behavior, bisexual conduct, bestiality, incest, and use of pornography) is sinful (Matt 15:18-20; 1 Corinthians 6:9-10) and that activities that give the appearance of sexual immorality should be avoided by staff.

We believe that God offers redemption and restoration to all who confess and forsake their sin, seeking His mercy and forgiveness through Jesus Christ (Acts 3:19-21; Romans 10:9-10; 1 Corinthians 6:9-11).

We believe that in order to preserve the function and integrity of White’s Residential & Family Services as the local Body of Christ, and to provide a biblical role model to the White’s Residential & Family Services clients, fellow staff members and the community, it is imperative that all persons employed by White’s Residential & Family Services in any capacity, or who serve as volunteers, agree to and abide by this Statement (Mathew 5:16; Philippians 2:14-16; I Thessalonians 5:22).

I affirm that I am a Christian, I have read and agree with White’s Residential and Family Services’ Code of Conduct, and I agree to make lifestyle choices that are consistent with White’s Residential and Family Services’ Code of Conduct. I understand that my employment at White’s is contingent upon me living a lifestyle that is consistent with this Code of Conduct.

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